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Presio / Medical Practices & MVZ
Industry · Medical practices & MVZ

Time tracking
for Medical Practices & MVZ

Office hours, part-time staff, cover: Presio tracks working hours GDPR-compliant, plans the week and prepares payroll - no paper in the consulting room.

Try it free See the live demo No credit card · cancellable monthly · no setup fee
Sound familiar?

Everyday life without a system

Time sheets in the consulting room

Times get logged from memory between patients.

Part-time targets in your head

20, 25, 30 hours - every calculation different, every discussion tedious.

Vacation on the wall calendar

Only the calendar at the front desk knows who's off when.

Presio turns every one of these points into a single step. Here's what that looks like:

Annual overview of vacation planning: all employees across the whole year, requests as bars and a counter per day
annual vacation planning

A whole year of vacation - settled in one morning

  • ✓Collect wishes instead of notes: While the wish window is open, everyone submits their periods for next year - with a priority and a reason, straight from the app.
  • ✓Bottlenecks visible at once: The year overview shows for every day how many are missing and how many are in - optionally per qualification or workplace. Where it gets too tight, it turns red.
  • ✓Release it, done: You drag periods with the mouse and release with a click - they become real approved vacation in the calendar. Late entries stay possible.
Self-scheduling

The team plans along - wishes and availability from the app

  • ✓Wishes instead of slips of paper: Everyone enters their preferred shifts and availability themselves - on the phone, whenever it suits. No collecting, no retyping, no forgotten request.
  • ✓Visible while planning: The wishes sit right in the plan: green where they are met, red where the plan deviates. Whoever plans sees at once where it pinches.
  • ✓Fair and traceable: Who wished for what and when is recorded - still traceable weeks later if questions come up.
Wish view in the roster: employees' wishes and availability next to the planned shift
AI assistant in the roster suggests a complete weekly roster as a draft
Roster at the push of a button

The week's roster as a draft - from staffing, qualifications and wishes

  • ✓One click, one draft: The AI builds the weekly roster from staffing requirements, qualifications, working-time rules and the team's wishes - and presents it as a draft, not a decision.
  • ✓The planner decides: Every suggestion can be moved, replaced or discarded. Nothing is published until the planner is satisfied.
  • ✓Rules are respected: Rest periods, maximum working time, qualification per workplace: whatever breaks a rule never makes it into the suggestion.
Shift swap

Swap shifts - checked, not on a shout

  • ✓Request in the app: Anyone wanting to give a shift away asks the colleague directly - the answer arrives on the phone, not in the WhatsApp group.
  • ✓Checked automatically: Presio checks every swap against rest periods, maximum working time and the qualification required for the workplace. What doesn't fit is never offered.
  • ✓With or without approval: Configurable per company: the swap takes effect as soon as both agree - or only once the manager has approved it.
Shift swap in the app: pick your own shift, ask a colleague or everyone suitable - the system checks the rules
Presio dashboard with time clock, time account and quick access
Why Presio is a good fit here

Made for your everyday work

  • ✓GDPR-compliant from the ground up: Hosting in the EU, roles and permissions, DPA available for download - data protection is a practical must, and standard with Presio.
  • ✓Part-time calculated cleanly: Individual weekly hours and days off per MFA - the target is accurate, and overtime becomes visible instead of debated.
  • ✓Cover arranged: When the practice manager is on vacation, the designated substitute decides on requests - nothing is left pending.

All features at a glance

Expert articles

Workforce Management in medical practices and MVZs

Workforce scheduling, time tracking, surcharges, HR administration and the rules that apply in medical practices and medical care centres - what HR management software has to deliver and why Presio is built for it.

Read specialist article

In practice: Time tracking in the medical practice - obligations, typical mistakes and a checklist.

Frequently asked questions

Quick answers

Does Presio meet the time-tracking obligation for medical practices?

Yes - systematic, tamper-proof recording including a time sheet as PDF, as required by the BAG-Urteil.

Can employees see their colleagues' data?

No. Everyone sees only their own hours; personnel files are reserved for management.

The first time clock is running within ten minutes

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