Presio / Municipalities & public utilities

Sector · Municipalities & public utilities

Time tracking
for municipalities & public utilities

Works yard, treatment plant, pools, citizens' office: Presio records working time reliably, plans shift and on-call duty and delivers the evidence that auditors and the staff council want to see.

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Sound familiar?

Everyday life without a system

Clock cards and Excel side by side

The works yard clocks differently from the town hall - at month end someone merges both by hand.

On-call kept in someone's head

Who was on call and how it is valued is written on a note in the office.

Evidence only on request

When the auditors or the staff council turn up, the search through folders begins.

Presio turns every one of these points into a single step. Here's what that looks like:

Clock in on the go

Clock in where the work happens - with geofencing

✓Location detected: A geofence tells the app which facility - works yard, treatment plant or pool - someone is clocking in at; the work location sets itself.
✓Even offline: No signal out on the job? Punches are stored and synchronised later.
✓Evaluable by location: The hours land in the report already assigned to the correct work location.

Tip: the clock-in button on the phone on the right actually works.

9:41

Hi, TomToday

Not clocked in

00:00Target: 8 hrs

Northern works yard - recognised as a work location by geofence

Quick actions

Vacation

Sick

Work location

Correction

Overtime

Overview

Records

Request

Overview

Clock

Calendar

Profile

Annual overview of vacation planning: all employees across the whole year, requests as bars and a counter per day

annual vacation planning

A whole year of vacation - settled in one morning

✓Collect wishes instead of notes: While the wish window is open, everyone submits their periods for next year - with a priority and a reason, straight from the app.
✓Bottlenecks visible at once: The year overview shows for every day how many are missing and how many are in - optionally per qualification or workplace. Where it gets too tight, it turns red.
✓Release it, done: You drag periods with the mouse and release with a click - they become real approved vacation in the calendar. Late entries stay possible.

Project time tracking

Where the hours went - without guessing at month end

✓Picked when clocking in: Tap the project or cost centre when clocking in, switch it mid-shift, assign it afterwards - no second app, no paper slip.
✓Budget in view: Store budgets in hours, days, euros or FTE; the bar always shows how much has been used.
✓Ready for invoicing and costing: Hours per project and person, expandable down to the individual, exported to Excel.

Project time report: hours per project and person with budget bars and Excel export

List of all employees with remaining vacation and the status of the notices delivered

Expiring leave

The notice without which nothing expires

✓No notice, no expiry: Since the European and Federal Labour Court rulings, remaining leave only expires if the employer gave a timely, individual and provable notice. Otherwise it adds up over the years - and is paid out on departure.
✓One click instead of a mail merge: Presio knows every balance, shows everyone with days left and delivers the notice: in the app and by email, with the exact number and the exact expiry date.
✓Evidence that stays: Wording, recipient, channel and time are recorded immutably. Evidence you can change afterwards is not evidence in court.

Integration management

Six weeks off sick - what now?

✓The threshold is detected: More than six weeks unfit for work within twelve months, in one stretch or added up from several periods: Presio counts without double-counting days and creates the case (§ 167 SGB IX).
✓The case is tracked: Offered, accepted, completed or declined - each with a timestamp. Without a documented offer, a later dismissal on health grounds usually fails.
✓Strictly separated: Health data is none of a manager's business: the area is visible only to administration and the person concerned, enforced right down to the database.

Overview of BEM cases (occupational reintegration management) with days of incapacity and processing status

Roster submitted to the staff council before publishing

Co-determination

First the staff council, then the notice board

✓Publishing means submitting: The start and end of daily working hours, breaks and their distribution across the week are subject to codetermination (§ 80 (1) no. 1 BPersVG, and the corresponding staff representation acts of the German states). With the switch on, the plan goes to the staff council first.
✓Approve and publish in one step: The staff council decides in Presio; approval publishes the plan straight away. A rejection requires a reason, and the planners are told immediately.
✓Traceable years later: Who approved and when is fixed and can no longer be changed - the basis on which the plan was made stays provable.

Transparency for employees

Everyone sees what goes into their pay - the timesheet with surcharges

✓Everything on one sheet: Every booking with time, location and break, plus total, target and balance - month by month, as PDF or Excel, with the company's logo.
✓Surcharges visible: Sunday, holiday, late and night appear on the timesheet with hours and rate - the same calculation the payroll export delivers to the accountant.
✓Trust instead of questions: Whoever can check their own hours and surcharges does not need to recalculate or ask. Our goal: transparency that creates satisfaction.

Presio dashboard with time clock, time account and quick access

Why Presio is a good fit here

Made for your everyday work

✓EU hosting, data processing agreement to download: Servers in Germany, data processing agreement as a PDF, role and permission concept, access log - the points every tender asks about.
✓Shift, on-call, winter service: On-call and standby as their own duty types with their own valuation; winter service as a seasonal shift with its own staffing target.
✓Booked onto a cost centre: Book hours onto a cost centre, a measure or an object - for internal charging between the municipal operations and for grant applications.
✓Flexitime for the administration: Citizens' office and administration on flexitime, works yard and pools on a shift roster - both in one system, each with its own working-time model.
✓Evidence at the touch of a button: Time sheet per person as a PDF, monthly overview and report as Excel - traceable for auditors and the staff council.
✓Clocking in at the place of work: Works yard, treatment plant or public pool recognised as a work location by geofence - the hours land assigned to the right operation in the report.

All features at a glance

Expert articles

Workforce management in municipalities and public enterprises

Workforce scheduling, time tracking, surcharges, HR administration and the rules that apply in municipalities and public enterprises - what HR management software has to deliver and why Presio is built for it.

Read specialist article

Frequently asked questions

Quick answers

Does Presio meet the requirements of a public tender?

Presio is hosted in the EU, is GDPR-compliant, provides a data processing agreement and logs access. A role and permission concept, data export and deletion policy are in place. For the specific requirements of a tender, talk to us - we will supply the details.

Can we model the rules of the public sector agreement?

Surcharges for night, Sunday and public holidays can be defined freely and stored per shift; standby is valued as its own duty type. Presio does not ship ready-made templates for the public sector agreement - you enter the rates once.

Time trackingfor municipalities & public utilities