Presio / Facility & Security Services

Industry · Facility & Security Services

Time tracking
for facility & security services

Whether it's cleaning or security: sites instead of an office, part-time instead of a fixed core team. Presio records time per site or beat, schedules rounds and round-the-clock shifts, and makes payroll prep run itself.

Try it free See the live demo No credit card · cancellable monthly · no setup fee

Sound familiar?

Everyday life without a system

Site slip

One sheet per site or beat, a different handwriting on every sheet.

24/7 on paper

Round-the-clock staffing on the wall chart - gaps get noticed too late.

Floater chaos

Who was deployed where today - cleaning or security? By month-end, nobody knows.

Presio turns every one of these points into a single step. Here's what that looks like:

Blitzblank Facility & Security Services · Kiosk

Kiosk mode

One tablet at the entrance - the whole team clocks in

No smartphone of your own needed: tap, PIN, done - and today's shift shows up right on the screen. Try it out:

Annual overview of vacation planning: all employees across the whole year, requests as bars and a counter per day

annual vacation planning

A whole year of vacation - settled in one morning

✓Collect wishes instead of notes: While the wish window is open, everyone submits their periods for next year - with a priority and a reason, straight from the app.
✓Bottlenecks visible at once: The year overview shows for every day how many are missing and how many are in - optionally per qualification or workplace. Where it gets too tight, it turns red.
✓Release it, done: You drag periods with the mouse and release with a click - they become real approved vacation in the calendar. Late entries stay possible.

Shift offers & agency staff

Sick call at six - cover by half past

✓One click out of the gap: The red cell in the plan offers the shift to exactly the right people - filtered by qualification, pushed to their phone.
✓First to accept is scheduled: Or you collect who is interested and decide yourself. The shift then lands in the plan on its own.
✓Agency staff asked at the same time: Staffing agencies get the same offer through their own interface and report back their people - who count towards the required staffing, with no chain of phone calls.

Shift offer after a sick call: offer to suitable employees and to a staffing agency, responses compared

Project time report: hours per project and person with budget bars and Excel export

Project time tracking

Where the hours went - without guessing at month end

✓Picked when clocking in: Tap the project or cost centre when clocking in, switch it mid-shift, assign it afterwards - no second app, no paper slip.
✓Budget in view: Store budgets in hours, days, euros or FTE; the bar always shows how much has been used.
✓Ready for invoicing and costing: Hours per project and person, expandable down to the individual, exported to Excel.

External approval of hours

The customer confirms the hours right there on site

✓A QR code instead of a timesheet: You compile the recorded hours for an assignment and show the code. The customer scans it - no account, no app, straight from their phone.
✓They see what they are confirming: Person, day, hours, and if you want the euro amount per employee and job. Approve or reject with a name and a note - recorded with the time.
✓The invoice at month end: The same hours become the monthly statement with an invoice total that goes straight to the customer. No retyping, no discussion about hours.

External approval of hours: QR code that the customer scans on site, including hours breakdown and amounts

Meal allowance

The allowance works itself out

✓Derived from the recorded times: Work locations are marked as away; the time spent there yields the statutory allowance - over eight hours, per day and person.
✓Absence, not working time: Counted from the first clock-in to the last clock-out. Whoever leaves in the morning and returns in the evening gets the allowance even with a long break in between.
✓Honest about its limits: Whether someone stayed overnight is beyond any punch record. Mark such days in the same row - only then does the full daily rate apply.

Self-scheduling

The team plans along - wishes and availability from the app

✓Wishes instead of slips of paper: Everyone enters their preferred shifts and availability themselves - on the phone, whenever it suits. No collecting, no retyping, no forgotten request.
✓Visible while planning: The wishes sit right in the plan: green where they are met, red where the plan deviates. Whoever plans sees at once where it pinches.
✓Fair and traceable: Who wished for what and when is recorded - still traceable weeks later if questions come up.

Wish view in the roster: employees' wishes and availability next to the planned shift

AI assistant in the roster suggests a complete weekly roster as a draft

Roster at the push of a button

The week's roster as a draft - from staffing, qualifications and wishes

✓One click, one draft: The AI builds the weekly roster from staffing requirements, qualifications, working-time rules and the team's wishes - and presents it as a draft, not a decision.
✓The planner decides: Every suggestion can be moved, replaced or discarded. Nothing is published until the planner is satisfied.
✓Rules are respected: Rest periods, maximum working time, qualification per workplace: whatever breaks a rule never makes it into the suggestion.

Shift swap

Swap shifts - checked, not on a shout

✓Request in the app: Anyone wanting to give a shift away asks the colleague directly - the answer arrives on the phone, not in the WhatsApp group.
✓Checked automatically: Presio checks every swap against rest periods, maximum working time and the qualification required for the workplace. What doesn't fit is never offered.
✓With or without approval: Configurable per company: the swap takes effect as soon as both agree - or only once the manager has approved it.

Shift swap in the app: pick your own shift, ask a colleague or everyone suitable - the system checks the rules

Transparency for employees

Everyone sees what goes into their pay - the timesheet with surcharges

✓Everything on one sheet: Every booking with time, location and break, plus total, target and balance - month by month, as PDF or Excel, with the company's logo.
✓Surcharges visible: Sunday, holiday, late and night appear on the timesheet with hours and rate - the same calculation the payroll export delivers to the accountant.
✓Trust instead of questions: Whoever can check their own hours and surcharges does not need to recalculate or ask. Our goal: transparency that creates satisfaction.

Why Presio is a good fit here

Made for your everyday work

✓Clock in per site or beat: Work locations per site - the report shows hours per site for costing and billing, whether it's cleaning or security.
✓24/7 without gaps: The staffing row shows every shift: no site goes unstaffed, no double booking goes unnoticed.
✓Part-time under control: Many small contracts, clean accounts: weekly hours per person, overtime visible at a glance.
✓Rest periods checked: No early shift right after a night shift: working-time compliance flags violations before publishing.
✓Annual vacation planning: Collect requests, keep staffing per site in view, approve with one click.
✓Shift marketplace: Site unstaffed? Offer the shift, push to everyone suitable, subcontractor added via interface.
✓Time tracking obligation fulfilled: Cleaning and security services fall under §2a SchwarzArbG - Presio keeps audit-proof records.
✓Project times per site: Sites as cost centers: choose when clocking in, also at the kiosk - hours per site and person with budget bar and Excel export.

All features at a glance

Presio dashboard with time clock, time account and quick access

Expert articles

Workforce Management in Services

Workforce scheduling, time tracking, surcharges, HR administration and the rules that apply in services - what HR management software has to deliver and why Presio is built for it.

Read specialist article

Frequently asked questions

Quick answers

Can site managers only see their own sites?

Yes - via groups and roles, every manager sees exactly their own area, whether it's a cleaning site or a security beat.

How does Presio handle floaters?

Floating staff belong to multiple groups and get scheduled wherever they're needed - conflict checking included.

Does Presio support 12-hour shifts?

Yes - long duties, including a warning if statutory maximum limits would be exceeded.

Can clients receive documentation?

The time sheet for each period comes as a PDF - ready to sign.

Time trackingfor facility & security services