Können Abteilungsleiter nur ihr eigenes Team planen?

Ja - Manager sehen und planen ihren Bereich, die Gesamtsicht bleibt der Leitung vorbehalten.

Wie stempeln Mitarbeiter ohne Firmenhandy?

Am Kiosk-Tablet am Personaleingang - mit persönlicher PIN, in Sekunden.

Presio / Hotels

Industry · Hotels

Time Tracking & Scheduling
for Hotels

Housekeeping, reception, breakfast, banquets: many departments, one schedule. Presio keeps staffing, working hours and payroll preparation together across every area.

Try it free See the live demo No credit card · cancellable monthly · no setup fee

Sound familiar?

Everyday life without a system

Excel per department

Reception, housekeeping, F&B - three lists that never quite line up.

Handovers on paper slips

Who's covering the night? Notes at the front desk get lost.

Premiums calculated by hand

Night and public-holiday premiums, worked out by calculator at month-end.

Presio turns every one of these points into a single step. Here's what that looks like:

Hotel Lindenhof · Kiosk

Kiosk mode

One tablet at the entrance - the whole team clocks in

No smartphone of your own needed: tap, PIN, done - and today's shift shows up right on the screen. Try it out:

Team quiz

Breakfast menu, room categories, house knowledge - all in the head, not in the binder

✓From your own documents: Upload the breakfast or bar menu, room descriptions or house rules as PDF or photo - Presio turns them into questions with answer options. Every question can be edited before publishing.
✓Onboarding without a training room: Reception, housekeeping and service learn at their own pace on the phone - right or wrong, instantly. New seasonal hire, same level of knowledge.
✓Provably trained: Whoever passed the quiz is documented with a date - for hygiene instruction, fire safety and the first shift with guests.

Sofortmeldung

Registered before the first hour is clocked

✓Mandatory from day one: Hospitality and accommodation are among the sectors with mandatory immediate notification (§ 28a (4) SGB IV): the report must be sent by the time work starts - not with the first payslip.
✓Right when adding the person: Add the new person, tick immediate notification, done. Presio hands the report over via the Sofortmelder interface; the confirmation lands in the personnel file.
✓Proof for customs: At an inspection what counts is whether the notification was there before work started. Time stamp and confirmation are ready per person - even for the temp who only comes on Saturdays.

Sofortmeldung zur Sozialversicherung direkt beim Anlegen einer neuen Mitarbeiterin

Infektionsschutzbelehrungen je Mitarbeiter: Ampel Aktuell, Auffrischung fällig, Fehlt

Food hygiene instruction

Anyone handling food needs the instruction - Presio knows who is missing it

✓Initial instruction and refresher: Before the first work with food, the instruction under § 43 IfSG; after that a refresher by the employer every two years. Presio keeps both per person, with dates.
✓Traffic light at a glance: Current, refresher due, missing: the overview shows at once who needs instruction before the next shift - and reminds in time.
✓Instruct digitally, file the PDF: The refresher runs right in the app with both signatures; the signed PDF sits in the personnel file and can be shown to the food inspectorate.

annual vacation planning

A whole year of vacation - settled in one morning

✓Collect wishes instead of notes: While the wish window is open, everyone submits their periods for next year - with a priority and a reason, straight from the app.
✓Bottlenecks visible at once: The year overview shows for every day how many are missing and how many are in - optionally per qualification or workplace. Where it gets too tight, it turns red.
✓Release it, done: You drag periods with the mouse and release with a click - they become real approved vacation in the calendar. Late entries stay possible.

Jahresübersicht der Urlaubsplanung: alle Mitarbeitenden über das ganze Jahr, Wünsche als Balken und Zähler je Tag

Dienstangebot nach einer Krankmeldung: Angebot an passende Mitarbeitende und an eine Personaldienstleisterin, Zusagen im Vergleich

Shift offers & agency staff

Sick call at six - cover by half past

✓One click out of the gap: The red cell in the plan offers the shift to exactly the right people - filtered by qualification, pushed to their phone.
✓First to accept is scheduled: Or you collect who is interested and decide yourself. The shift then lands in the plan on its own.
✓Agency staff asked at the same time: Staffing agencies get the same offer through their own interface and report back their people - who count towards the required staffing, with no chain of phone calls.

Transparency for employees

Everyone sees what goes into their pay - the timesheet with surcharges

✓Everything on one sheet: Every booking with time, location and break, plus total, target and balance - month by month, as PDF or Excel, with the company's logo.
✓Surcharges visible: Sunday, holiday, late and night appear on the timesheet with hours and rate - the same calculation the payroll export delivers to the accountant.
✓Trust instead of questions: Whoever can check their own hours and surcharges does not need to recalculate or ask. Our goal: transparency that creates satisfaction.

Zeitnachweis eines Mitarbeiters mit Firmenlogo, allen Buchungen des Monats und den zuschlagsfähigen Stunden

Presio-Dashboard mit Stempeluhr, Zeitkonto und Schnellzugriffen

Why Presio is a good fit here

Made for your everyday work

✓Departments as groups: Reception, housekeeping and F&B as separate groups in the schedule - clearly divided, yet one system.
✓Early shift to night porter: From the breakfast shift to the night shift: Presio understands shifts that span midnight and factors in rest periods.
✓Premiums at a glance: Night, Sunday and public-holiday premiums land as a gross estimate in the payroll export for your tax office.

All features at a glance

Frequently asked questions

Quick answers

Can department heads only plan their own team?

Yes - managers see and plan their own area, while the full overview stays reserved for leadership.

How do employees without a company phone clock in?

At the kiosk tablet by the staff entrance - with a personal PIN, in seconds.

The first time clock is running within ten minutes

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Time Tracking & Schedulingfor Hotels