Presio / Hospitality

Industry · Hospitality

Time Tracking & Scheduling
for Hospitality

Late-night shifts, temp staff, full weekends: Presio feels at home in restaurants, cafés and bars - from clocking in in the kitchen to the DATEV export.

Try it free See the live demo No credit card · cancellable monthly · no setup fee

Sound familiar?

Everyday life without a system

Roster on the noticeboard

Crossed out, rewritten - no one knows which version is current.

Temp hours kept in your head

Who was there when? Laboriously added up at month's end.

Recording within seven days

In hospitality, the start, end and duration of working time must be recorded within seven days at the latest (§ 17 MiLoG) - otherwise inspections can lead to fines.

Presio turns every one of these points into a single step. Here's what that looks like:

Trattoria Beispiel · Kiosk

Kiosk mode

One tablet at the entrance - the whole team clocks in

No smartphone of your own needed: tap, PIN, done - and today's shift shows up right on the screen. Try it out:

To-dos & tasks

Kitchen, service, storeroom - nothing gets forgotten

✓Assign with a deadline: to a person or a team, with priority and recurrence - deliveries, cleaning schedule, stocktaking.
✓Proof photo possible: Fridge check or cleaning only marked done with a photo - timestamped.
✓Open and done kept apart: every shift sees right away what's still to do.

Task list with due date, priority and recurrence per task

Team quiz on the menu and hygiene rules with questions from your own materials

Menu quiz & hygiene training

The menu in your head, the hygiene rules too

✓Upload the menu, get a quiz: Ingredients, allergens, sides, wine pairing - Presio turns the menu into questions for onboarding. New menu, new quiz.
✓Hygiene & HACCP the same way: Drop in the hygiene plan or HACCP concept as PDF or photo - and Presio quizzes the team on it.
✓Direct feedback: right or wrong, instantly - so it sticks instead of gathering dust in a folder.
✓Provably trained: whoever passed the quiz is documented - for the next inspection and the first evening with guests.

Sofortmeldung

Registered before the first hour is clocked

✓Mandatory from day one: Hospitality and accommodation are among the sectors with mandatory immediate notification (§ 28a (4) SGB IV): the report must be sent by the time work starts - not with the first payslip.
✓Right when adding the person: Add the new person, tick immediate notification, done. Presio hands the report over via the Sofortmelder interface; the confirmation lands in the personnel file.
✓Proof for customs: At an inspection what counts is whether the notification was there before work started. Time stamp and confirmation are ready per person - even for the temp who only comes on Saturdays.

Immediate social security notification right when you add a new employee

Infection control briefings per employee: traffic light Current, Refresher due, Missing

Food hygiene instruction

Anyone handling food needs the instruction - Presio knows who is missing it

✓Initial instruction and refresher: Before the first work with food, the instruction under § 43 IfSG; after that a refresher by the employer every two years. Presio keeps both per person, with dates.
✓Traffic light at a glance: Current, refresher due, missing: the overview shows at once who needs instruction before the next shift - and reminds in time.
✓Instruct digitally, file the PDF: The refresher runs right in the app with both signatures; the signed PDF sits in the personnel file and can be shown to the food inspectorate.

annual vacation planning

A whole year of vacation - settled in one morning

✓Collect wishes instead of notes: While the wish window is open, everyone submits their periods for next year - with a priority and a reason, straight from the app.
✓Bottlenecks visible at once: The year overview shows for every day how many are missing and how many are in - optionally per qualification or workplace. Where it gets too tight, it turns red.
✓Release it, done: You drag periods with the mouse and release with a click - they become real approved vacation in the calendar. Late entries stay possible.

Annual overview of vacation planning: all employees across the whole year, requests as bars and a counter per day

List of all employees with remaining vacation and the status of the notices delivered

Expiring leave

The notice without which nothing expires

✓No notice, no expiry: Since the European and Federal Labour Court rulings, remaining leave only expires if the employer gave a timely, individual and provable notice. Otherwise it adds up over the years - and is paid out on departure.
✓One click instead of a mail merge: Presio knows every balance, shows everyone with days left and delivers the notice: in the app and by email, with the exact number and the exact expiry date.
✓Evidence that stays: Wording, recipient, channel and time are recorded immutably. Evidence you can change afterwards is not evidence in court.

Transparency for employees

Everyone sees what goes into their pay - the timesheet with surcharges

✓Everything on one sheet: Every booking with time, location and break, plus total, target and balance - month by month, as PDF or Excel, with the company's logo.
✓Surcharges visible: Sunday, holiday, late and night appear on the timesheet with hours and rate - the same calculation the payroll export delivers to the accountant.
✓Trust instead of questions: Whoever can check their own hours and surcharges does not need to recalculate or ask. Our goal: transparency that creates satisfaction.

Presio dashboard with time clock, time account and quick access

Why Presio is a good fit here

Made for your everyday work

✓Kiosk tablet instead of a company phone: The team clocks in with a PIN on the tablet in the kitchen - no one needs their own smartphone, and nothing gets forgotten.
✓Breaks under the ArbZG, automatically: Over 6 hours, 30 minutes; over 9 hours, 45 - self-clocked breaks are offset. Audit-proof under §2a SchwarzArbG.
✓International teams: 35+ languages in the app: kitchen, service and bar staff each work in their own language.

All features at a glance

Expert articles

Workforce management in hospitality

Staff scheduling, time tracking, allowances, personnel management and the rules that apply in the catering industry – what a personnel management software must be able to do and why Presio is built for it.

Read specialist article

In practice: Time tracking in hospitality - obligations, typical mistakes and a checklist.

Frequently asked questions

Quick answers

Does this also work with mini-jobbers and casual staff?

Yes - employment type, weekly hours and vacation entitlement are stored per person, and the target is calculated automatically.

What about shifts that span midnight?

Night shifts are business as usual in Presio: clocking out after midnight is cleanly assigned to the right day - including in the time sheet.

The first time clock is running within ten minutes

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Time Tracking & Schedulingfor Hospitality