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Presio / Construction & Trades
Industry · Construction & trades

Time tracking
for Construction & Trades

Construction site, workshop, field service, changing crews: Presio records hours where the work actually happens - audit-proof under §2a SchwarzArbG and ready for payroll export.

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Sound familiar?

Everyday life without a system

Weekly time sheet in the van

On Fridays, hours get reconstructed from memory.

Crew lists

The site foreman keeps lists, the office waits - and the month is already over.

Reporting deadline missed

The immediate notification for new hires is easy to forget - and gets expensive.

Presio turns every one of these points into a single step. Here's what that looks like:

Clock in on the go

Clock in where the work happens - with geofencing

  • ✓Location detected: With geofencing, the app knows which construction site or route someone is clocking in at - the work location sets itself automatically.
  • ✓Even offline: No signal on the construction site? Clock entries are saved and synced later.
  • ✓Evaluable by location: The hours land in the report already assigned to the correct work location.

Tip: the clock-in button on the phone on the right actually works.

9:41
Hi, TomToday
Not clocked in
00:00Target: 8 hrs
Construction Site North - recognized as work location via geofence
Quick actions
Vacation
Sick
Work location
Correction
Overtime
Overview
Records
Request
Overview
Clock
Calendar
Profile
Annual overview of vacation planning: all employees across the whole year, requests as bars and a counter per day
annual vacation planning

A whole year of vacation - settled in one morning

  • ✓Collect wishes instead of notes: While the wish window is open, everyone submits their periods for next year - with a priority and a reason, straight from the app.
  • ✓Bottlenecks visible at once: The year overview shows for every day how many are missing and how many are in - optionally per qualification or workplace. Where it gets too tight, it turns red.
  • ✓Release it, done: You drag periods with the mouse and release with a click - they become real approved vacation in the calendar. Late entries stay possible.
Project time tracking

Where the hours went - without guessing at month end

  • ✓Picked when clocking in: Tap the project or cost centre when clocking in, switch it mid-shift, assign it afterwards - no second app, no paper slip.
  • ✓Budget in view: Store budgets in hours, days, euros or FTE; the bar always shows how much has been used.
  • ✓Ready for invoicing and costing: Hours per project and person, expandable down to the individual, exported to Excel.
Project time report: hours per project and person with budget bars and Excel export
External approval of hours: QR code and link that the client scans on their phone, including hours breakdown and costs
External approval of hours

The client confirms the hours right there on the building site

  • ✓A QR code instead of a timesheet: You compile the recorded hours for a period and show the code. The site owner or client scans it - no account, no app, straight from their phone.
  • ✓They see what they are signing: Person, day, hours, and if you want the euro amount per employee and trade. Approve or reject with a name and a note - recorded with the time.
  • ✓The invoice at month end: The same hours become the monthly statement with an invoice total that goes straight to the client. No retyping, no arguing about hours.
Meal allowance

The allowance works itself out

  • ✓Derived from the recorded times: Work locations are marked as away; the time spent there yields the statutory allowance - over eight hours, per day and person.
  • ✓Absence, not working time: Counted from the first clock-in to the last clock-out. Whoever leaves in the morning and returns in the evening gets the allowance even with a long break in between.
  • ✓Honest about its limits: Whether someone stayed overnight is beyond any punch record. Mark such days in the same row - only then does the full daily rate apply.
Monthly overview of meal allowances per day and person with totals
List of all employees with remaining vacation and the status of the notices delivered
Expiring leave

The notice without which nothing expires

  • ✓No notice, no expiry: Since the European and Federal Labour Court rulings, remaining leave only expires if the employer gave a timely, individual and provable notice. Otherwise it adds up over the years - and is paid out on departure.
  • ✓One click instead of a mail merge: Presio knows every balance, shows everyone with days left and delivers the notice: in the app and by email, with the exact number and the exact expiry date.
  • ✓Evidence that stays: Wording, recipient, channel and time are recorded immutably. Evidence you can change afterwards is not evidence in court.
Why Presio is a good fit here

Made for your everyday work

  • ✓Clocking in on the construction site: On your own phone, with work location - no more paperwork chaos in the van.
  • ✓Crews & groups: Every crew or team is a group in the schedule; the foreman or supervisor sees their own people, the office sees everyone.
  • ✓Sofortmeldung built in: Report new employees to social security right when they're hired - before the first hour starts.
  • ✓Hours overview for the client: Clear hours overview per project or site - exported as PDF straight to the client for billing.
  • ✓Project times: Choose the construction site or job when clocking in, switch during the day - hours per project for post-costing and time-and-materials billing.
  • ✓No signal in the unfinished building: No reception in the basement or out in the countryside? The clock-in is saved on the phone and transmitted as soon as there is a network again.
  • ✓Crews in their own language: Polish, Romanian, Bulgarian, Croatian, Turkish: everyone uses the app in their own language, and notifications arrive that way too.
  • ✓Rest periods at a glance: Long days in summer, installation jobs away from base: Presio flags rest periods under 11 hours and overscheduling before the schedule is published.

All features at a glance

Presio dashboard with time clock, time account and quick access
Expert articles

Workforce management in construction and the trades

Workforce scheduling, time tracking, surcharges, HR administration and the rules that apply in construction and the trades - what HR management software has to deliver and why Presio is built for it.

Read specialist article

Read more: Time-tracking obligation in construction - what applies in Germany and the EU, and Project time tracking - assigning hours to each construction site correctly.

Frequently asked questions

Quick answers

How does time tracking work on the construction site?

Everyone clocks in on their own phone - optionally only within range of the construction site. Anyone without a smartphone clocks in with a PIN on the tablet in the workshop or site container. Start, end, breaks and site are in the system immediately, and the office sees everything live.

By when must working time be recorded in construction?

Construction is one of the sectors covered by § 2a SchwarzArbG. Start, end and duration of daily working time must be recorded no later than the end of the seventh day after the working day and kept for two years (§ 17 MiLoG). With Presio, the time is fixed the moment someone clocks in - no more weekly time sheets written from memory.

Does the Sofortmeldung obligation apply to us too?

On construction sites and in some trades, yes - that's why the SV-Sofortmeldung (immediate social security notification) is built directly into Presio when you add an employee.

Can we analyze hours per construction site for post-costing?

Yes. The construction site or job is selected when clocking in, and switching during the day is possible. The report shows hours per project and person - as a basis for post-costing and time-and-materials billing.

Can the client confirm the hours directly?

Yes. The client scans a QR code on the construction site and confirms the hours, after which they are sealed. That way, there are no more discussions about hours worked when it comes to billing.

What about apprentices and minijob workers?

Individual weekly hours, vacation entitlements and clock-in methods per person - even mixed within the same business.

Does the time-tracking obligation also apply in other EU countries?

Yes, in principle: following the 2019 ECJ ruling, every EU country must require daily working time to be recorded - in Denmark, for example, since 1 July 2024. Presio records time the same way everywhere - in over 35 languages, with data in the EU.

The first time clock is running within ten minutes

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